todo tadaramble

(15 comments)
March 7, 2006

Kirkminutiae of the Moment
Ways I've had of organizing my ToDos, ending with a new system I'm particularly pleased with...
Stickies and Spindle
I'd right things on stickies, and then stick them on a spindle when they were complete.
PROS: Visceral pleasure of impaling stickies, can use physical placement of stickies to makes subasks or to re-arrange priority, have tangible record of what was done.
CONS: stickies don't stick to cube walls that well, so I had to designate deskspace as "sticky land". Also, generally disorganized looking, and it got pretty easy to loose stickies.
PalmPilot
I do tend to keep my personal ToDos on Palm, and a while back I thought about what my Ideal Palm ToDo app would be like
PROS: With me all the time. Very neat and orderly.
CONS: Old tasks tend to linger-- too low of a "nag" factor, and not much to show other people. Clunky reordering, and no concept of "subtasks". Plus, completed tasks pretty much go away when you "purge completed tasks".
Whiteboard
PROS: Kind of fun, and you can be very expressive in terms of priority.
CONS: Tough to reorder. Bad marker smell. Old tasks tend to accumulate, surprisingly. Almost a little too visible to coworkers. And at my previous job, I didn't even have my own whiteboard, though maybe I could have asked for one.
Small .txt files and notepad.exe
Sometimes I'll still use this when I have a lot of things to do during a weekend: creating a list, and then cutting and pasting from a TODO section to a TODONE section so I can feel good about getting through stuff. (In fact, I posted an example a while back.)
PROS: Readily available, easy to put in priority order and then re-arrange on the fly
CONS: Doesn't travel very well, too easy to forget to save file.
Graph Paper a Day
The latest and my current favorite. Originally I was stealing printer paper, but graph paper has some advantages as described by this Book of Ratings entry. For over a week now I've been starting the day with a fresh sheet, dating it, transfering any previous undone tasks to it. (On the previous day's sheet, I circle things that were undone but passed forward.) Then as I get things done I cross 'em off with a big bold stroke of the pen.
PROS: Many! Each day is a bit of a blank slate, unlike the whiteboard, but the discupline of transferring undone things urges me not to let them linger. You can group things into subtasks. Plus I have a nice historical reference, good for both personal satisfaction as well as having to record "hours worked". More viscerally satisfying than the electronic based systems. CONS: Not much...sometimes I come close to running out of room on a single sheet.
Any one else have a system they want to share?